Council Statutory Meetings

Council Meetings

A local council must hold an annual meeting every year. In an ordinary election year, the annual meeting must take place on, or within fourteen days after, the day on which the councillors elected at that election take office. In other years, it may be held on any day in May (paragraph 7 of Schedule 12 to the 1972 Act).

A parish council must hold at least three other (also known as ordinary) meetings during the year and may hold as many as it thinks fit (paragraph 8 of Schedule 12 to the 1972 Act). The proper officer (usually the clerk) of a local council convenes the ordinary meetings of the council as scheduled by standing orders or, in accordance with section 88 of the 1972 Act, on the occasion of a vacancy of the post of Chair.

An additional (also known as an extraordinary) meeting of the full council may be convened at any time by the Chair of the council. In addition, if two councillors sign a requisition for a council meeting to be convened, and the Chair either refuses or neglects to do so for seven days, then any two councillors (not necessarily those who signed the requisition) may convene a meeting (paragraph 9 of Schedule 12 to the 1972 Act). Subject to any standing orders made by the council, the Vice-Chair has the same powers as the Chair and can exercise these in the Chair’s absence (section 15(9) of the 1972 Act).

Venue for council meetings

A local council meeting may be held within or outside the parish area (paragraph 10 of Schedule 12 to the 1972 Act).

A council meeting cannot be held in premises which are used for the supply of alcohol unless no other room is available free or at a reasonable cost (paragraph 10(1) of Schedule 12 to the 1972 Act).

If a local council does not own suitable premises which it can use to hold its meetings, it may use premises maintained by a local education authority, or any room maintainable out of any rate, free of charge, subject to it giving reasonable notice of any such need and any such premises being available for use. A council cannot hold a meeting in premises which are used as a dwelling-house or use premises which would interfere with the hours in which the premises are used for educational purposes, the administration of justice or by the police. The local council must make good the cost of any damages done or expenditure (e.g. heating, caretaker’s wages) incurred by the person in control of the room (section 134 of the 1972 Act).

Day and time of council meetings

A council may meet on any day of the week, including Saturday and Sunday. It may meet at any time of day, except that where the council does not fix a time for the annual meeting, that meeting must be held at 6 pm (paragraphs 7 and 8 of Schedule 12 to the 1972 Act).

Notice to be given for council meetings

Three clear days before a council meeting, notice of its date, time and venue must be posted in a conspicuous place in the parish (paragraph 10(2)(a) of Schedule 12 to the 1972 Act). “Clear days” do not include the day on which notice was issued and the day of the meeting. Additionally, section 243 of the 1972 Act provides that the following days do not count when computing the three days:

• Sundays;
• a day of the Christmas break (i.e. the period beginning with the last weekday before Christmas Day and ending with the first weekday after Christmas Day, which is not a bank holiday)
• a day of the Easter break (i.e. the period beginning with the Thursday before and ending with the Tuesday after Easter Day)
• Bank holidays (means any bank holiday not included in the Christmas break or the Easter break and the period beginning with the last weekday before that bank holiday and ending with the next weekday which is not a bank holiday); and
• days appointed for public thanksgiving or mourning.

The next full meeting of the Parish Council is on Monday 18th May 2026 at 7.15pm in the Village Hall meeting room Norley Road.

Meetings are held in the Village Hall, Norley Road and commence at 7.15pm.

Statutory meetings 2026

Meetings are scheduled for the 3^rd Monday in each month as per CPC Standing Orders.

19^th January

16^th February

16^th March

20th April

18^th May

15^th June

20^th July

August no meeting

21^st September

19^th October

16^th November

21^st December